Boat Rental Software and Reservation System for Rental Fleets

WaveRez is boat rental software and a reservation system for rental fleets, from hourly rentals to multi-day trips. Every boat sits on one fleet calendar, so online, walk-up and reseller bookings never collide. It was built by watersport operators, and there is no monthly fee.

Increase Direct Bookings
Built For Watersports

Save Hours Every Week
Live Support

Schedule A Demo

Get Started Today

One fleet calendar, zero double-bookings

Every boat in your fleet gets its own row on the WaveRez matrix calendar. You see each time slot, each renter and each boat that is down for maintenance on one screen. When a booking comes in from your website, the dock, a phone call or a reseller, the calendar updates right away. The same boat can’t be sold twice.

That matters most on a busy Saturday. A party shows up late, a boat comes back with a problem, a family wants to add an hour. Your staff makes the change on the calendar and every sales channel sees it.

Hourly, half-day and full-day trips can share the same boats without overlapping. You can also take a boat out of service for repairs and its open slots stop selling. See how scheduling works across a whole fleet.

Hourly, half-day, full-day and multi-day online booking

Your booking portal is open 24/7, so renters can book a boat at 10 p.m. without calling you. Sell hourly blocks, half-day and full-day slots, or multi-day rentals for guests who want a boat for the week. Each product gets its own price. Dynamic pricing and promo codes help you charge more on peak days and fill the slow ones.

Guests see real-time availability and pay through Stripe with Apple Pay, Google Pay, Link, PayPal or Affirm. Coolers, tubes, a captain and other add-ons can be offered at checkout.

This is where boat rental booking software pays for itself. A renter who can see open boats and book in a couple of minutes is less likely to call the next marina. Confirmations go out the moment the booking is made, and cart abandonment emails follow up with guests who started a booking but didn’t finish.

Deposits, card holds and damage protection

Every rental boat leaves the dock with some risk, and a good boat rental reservation system helps you manage it. With WaveRez you can require a deposit at booking, place a hold on the renter’s card and offer a damage protection option at checkout. If you need to collect more after the trip, send a payment request by email, SMS or QR code.

Renters insurance is available through the vQuip integration. WaveRez can send the insurance offer to renters automatically after they book, so nobody has to remember to do it.

Clear deposit rules set at booking also cut down on arguments at the dock. The renter agreed to the terms before arriving, the card is on file, and your staff isn’t chasing payment while the next group waits. Read our guide to damage protection plans for boat rentals for more on how operators set this up.

Digital waivers and boater education

Digital waivers are built in at no extra cost. Guests sign before they arrive, and completed waivers sync to your manifest so staff can see who is ready to go. If you already use Wherewolf, WaveRez integrates with it too.

Many states require boater education before someone can run a rental boat. WaveRez integrates with Take My Boat Test, so the course link goes to renters automatically after they book. They finish it at home instead of on a phone at the dock while your boat sits idle.

Waivers, boater education and insurance offers all ride on the same reservation. You are not matching paperwork to bookings at the end of the day. Learn more about digital waivers and insurance.

Faster check-in, fewer no-shows

Most of the wait at a rental dock comes from paperwork and missing information. WaveRez sends automated confirmations and reminders by email and SMS, and renters get a boarding pass for dockside check-in. With waivers signed and boater education done ahead of time, check-in takes minutes.

Reminders cut no-shows because guests know when to arrive, where to park and what to bring. When the weather turns, broadcast SMS and email let you reach every guest on the day’s schedule at once to delay, reschedule or cancel.

After the trip, automated review requests go out, and guests can tip the crew before, during or after their rental.

Sell on Viator, GetYourGuide and Google Things to Do

WaveRez connects to Google Things to Do, Viator/Tripadvisor, GetYourGuide and the TripShock reseller marketplace. Reseller bookings land on the same fleet calendar as your direct bookings, so availability stays accurate everywhere. There are no API fees for these connections.

Once you sell in more than one place, the main job of a boat reservation system is to be the single source of truth. You don’t block boats by hand on each site, and you don’t find out at the counter that a Viator guest took the boat you just sold to a walk-up.

WaveRez also connects to GA4, Meta Pixel and Google Ads, so you can see which marketing actually drives bookings. See all distribution options.

Pricing: no monthly fee

WaveRez has no monthly subscription and no long-term contract. Each online reservation carries a 6% booking fee, which is typically passed to the customer at checkout. If you would rather absorb it, you can.

Setup and onboarding is a one-time fee starting at $300. Built-in digital waivers are included, and there are no API fees for reseller connections. Live phone, chat and email support comes from people who have worked in watersport operations. See the full breakdown on our pricing page.

From FareHarbor to WaveRez

Riverwalk Boating Company rents mini powerboats, electric duffy boats and pedal boats on the Tampa Riverwalk. After nearly seven years with FareHarbor, owner Jason Olewinski switched to WaveRez. He describes the matrix view as “essentially a digital version of our dry erase board, but it’s incredibly intuitive and much more powerful.” His staff can now take a boat out of service right from the calendar without waiting on him.

Read the full story: why Riverwalk Boating Company switched from FareHarbor to WaveRez.

Boat Rental Software Questions & Answers

What is the best boat rental software?

The best boat rental software is the one built for how a rental fleet actually runs. Look for a fleet calendar that prevents double-booking across every channel, online booking for hourly to multi-day rentals, deposits and card holds, built-in waivers, boater education delivery and reseller connections. WaveRez was built by watersport operators for rental fleets, covers all of these, and has no monthly fee.

What’s the difference between a boat rental reservation system and booking software?

People often use the terms interchangeably. A boat rental reservation system usually means the back office: the fleet calendar, inventory, manifests and check-in. Boat rental booking software usually means the guest side: the online booking page, payments and confirmations. WaveRez does both in one system, so a booking made online shows up on the same calendar your dock staff uses.

How much does boat rental software cost?

WaveRez has no monthly subscription or long-term contract. A 6% booking fee applies to each online reservation and is typically passed to the customer at checkout, or you can choose to absorb it. One-time setup and onboarding starts at $300. See pricing for details.

Can I take deposits or hold a card for damage?

Yes. You can require a deposit at booking, place a card hold and offer a damage protection option at checkout. You can also send a payment request later by email, SMS or QR code.

Does it work for pontoons and party boats?

Yes. Pontoons and party boats use the same fleet calendar, with half and full-day slots, captain add-ons and deposits. See our pontoon rental booking software page for details.

Can renters complete boater education before they arrive?

Yes. WaveRez integrates with Take My Boat Test. After a renter books, the course link is sent automatically so they can finish boater education before they get to the dock.

Can I switch from FareHarbor or Peek?

Yes. During setup, the WaveRez team builds your trips and schedules and moves your upcoming reservations over from your previous system, whether that is FareHarbor, Peek or another platform.